Part Time Executive Assistant

Company: Prospect Blue
Location: Richmond
Posted on: April 1, 2026

Job Description:

Job Description ProspectBlue is partnering with a Richmond-based client ~ an industry leader in transportation and logistics ~ to hire a Part-Time Executive Assistant . This role offers the opportunity to work closely with senior leadership, providing high-level administrative support and helping drive efficient day-to-day operations. The ideal candidate is highly organized, exercises strong judgment and discretion, and thrives in a fast-paced environment with competing priorities. The Executive Assistant serves as a trusted partner to leadership, managing communications, coordinating complex schedules, and supporting key executive initiatives. Key Responsibilities: Administrative & Executive Support Manage complex calendars, including scheduling meetings and resolving conflicts Prepare, proofread, and edit correspondence, presentations, reports, and other documents Handle confidential and sensitive information with professionalism and discretion Communication & Coordination Serve as the primary point of contact between executives, employees, clients, and external partners Screen, prioritize, and route emails, calls, and messages on behalf of executives Draft communications and respond to inquiries as delegated Coordinate internal and external meetings, including agenda creation and follow-up action tracking Travel & Logistics Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries Process travel expenses, reimbursements, and corporate credit card reports Project & Operations Support Assist with special projects, research, and data collection Track deadlines, deliverables, and key performance indicators for executive initiatives Support event planning, including board meetings, leadership retreats, and company functions Qualifications & Skills: Excellent verbal and written communication skills Strong organizational and time management abilities Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) Ability to multitask and adapt to shifting priorities High emotional intelligence and professional demeanor Strong problem-solving and critical thinking skills Proactive mindset with the ability to anticipate needs Experience in a corporate, nonprofit, or fast-paced environment preferred

Keywords: Prospect Blue, Norfolk , Part Time Executive Assistant, Seasonal Jobs , Richmond, Virginia