Grants Program Analyst
Company: Hampton Roads Transit
Location: Norfolk
Posted on: January 12, 2021
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Job Description:
The Grants Program Analyst is responsible for complex analytical
work as it relates to program budgets, financial administration of
grants to include obtaining and maintaining funding from local,
state (DRPT) and federal (FTA) entities. This position will serve
on major project implementation teams as support to the Director of
OPPE for such systems as the Financial System Software (Microsoft
D365) and Enterprise Asset Management. This position will also be
responsible for researching funding sources and preparing and
submitting proposals to a variety of organizations. This position
works under the direct supervision of the Director of the Office of
Program and Project Excellence.Essential Job Functions:(Duties
listed are not intended to be all inclusive nor to limit duties
that might reasonably be assigned.)* The Grants Program Analyst is
responsible for the preparation, administration, and oversight of
the grants and associated projects.* Responsible for grant
milestone reporting* Serve as a liaison between OPPE, the finance
department and assigned project managers* Prepare local, state and
Federal Assistance Grant applications for review and submission*
Monitor and track compliance on grant contracts and provide
recommendations to promote continued financial and grant
compliance.* Present findings, problems and status updates to the
Director of OPPE and other leadership team members as required*
Update grants in Microsoft D365* Prepare correspondence for
internal HRT departments, DRPT and FTA as required* Submit budget
revisions, amendments, and extensions on federal and state
contracts in a timely manner* Generate timely and accurate reports
for submission to FTA.* Assist departments with financial
assessments of grant projects.* Maintain official grant files,
records, and supporting documentation related to federal, state,
and local projects.* Participate in the reporting, planning,
development and implementation of new programs associated with
reimbursable projects, new service initiatives, special projects,
and demonstration programs.* Accurately maintain active grant
spreadsheets as required in the shared drive for access by
pertinent parties* Work in partnership with the OPPE Director and
finance department staff to develop control systems in the
Microsoft D365 system for budgeting and accounting for capital
projects.* Assist with the development and maintenance of
procedures and guidelines for grants administration.* Provides
support for other related departmental work as necessary.* Must
provide exceptional communication and customer service skills, plus
demonstrate ability to perform in a team environment with excellent
interpersonal and problem-solving skills.* Manage records created
and received in compliance with the Hampton Roads Transit Records
Management Policy and Procedures.* Responsible for handling all
related job responsibilities in accordance to HRT's Environmental
Policy, relevant Safety and Security Procedures, Emergency
Management Plan and all HRT's Policies.* Perform all job duties and
responsibilities in a safe manner to protect one's self, fellow
employees, and the public from injury or harm. * Promote safety
awareness and follow safety procedures and policies.* Performs
other duties as required.Job Requirements:Required Knowledge,
Abilities and Skills essential to Job Functions:Demonstrated
knowledge, abilities and first-hand experience in:* Principles and
practices of budget formulation, programming, prioritization and
administration.* The proficient use and application of Excel to
create detailed and complex documents as needed* Financial
management and project tracking* Successfully interpreting and
implementing federal, state, and local regulations.* Establishing
and maintaining effective working relationships with colleagues,
local, state and federal agencies. Effective communications with
other HRT employees and outside agencies is essential.*
Demonstrating adequate communication and analytical skills
required* Must successfully demonstrate effective oral and written
communication as well as attention to detail.* Knowledge of public
transit funding and grants administration are a plus.Required
Software Knowledge and Skills essential to Job
Functions:Proficiency in using computer systems and the listed
software applications associated with performance of assigned work
is essential. Basic problem-solving skills associated with software
applications used is expected. Software usage relevant to job
duties will be evaluated.Software applications:Email, Internet,
Microsoft Office Suite (especially Excel), Microsoft D365Training
and/or Education:The Grants Program Analyst shall have a minimum of
a Bachelor's Degree from an accredited four-year college or
university in Business Administration, Public Administration, or
other related field;Required ExperienceMinimum of two years' work
experience in project budgeting and/or grants
administration.Licenses or Certificates:Virginia Driver's
LicenseSpecial Requirements:This position is classified as
non-essential personnel.FLSA Status:ExemptPhysical Demands:The
physical demands described here are representative of those that
must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential
functions.Unusual Demands:The work environment characteristics
described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities
to perform the essential functions. Work involves meeting multiple
demands on a timely basis. Duties may require some seasonal
overtime.
Keywords: Hampton Roads Transit, Norfolk , Grants Program Analyst, Professions , Norfolk, Virginia
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