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HRIS Administrator

Company: City of Norfolk, VA
Location: Norfolk
Posted on: June 9, 2024

Job Description:

HRIS Administrator

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HRIS Administrator


$68,675.00 - $87,267.00 Annually


Norfolk, VA

Job Type

Permanent Full-time

Job Number



Human Resources


Benefits Administration

Opening Date


Closing Date

6/22/2024 11:59 PM Eastern





Norfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications.

The Norfolk Healthcare Consortium Team is seeking a qualified candidate for the position of HRIS Administrator to join our benefits and wellness team and support the Oracle PeopleSoft, Munis, ADP (or applicable) enterprise applications. In support of approximately 9,500+ members and their dependents, the Norfolk Healthcare Consortium (comprised of the City of Norfolk, Norfolk Public Schools and Norfolk Redevelopment & Housing Authority) provides high-quality healthcare benefits at an affordable cost.

The HRIS administrator will assist in the implementation of various human capital management modules in PeopleSoft, Munis, ADP, (or applicable HRIS). Responsibilities include adding and updating benefit plans, calculating/testing benefit deductions, and providing day-to-day support for the Benefits Administration HRIS modules.

Essential Functions

Essential functions include but are not limited to:

Operates as the functional lead in the administration and implementation of modules in PeopleSoft, Munis, ADP, or other applicable HRIS databases as it relates to Benefit Administration.

Oversees the annual health compliance reporting to the IRS and supports the benefits team in all imports, loads, and processes of the data.

Leads in review, testing and implementation of system upgrades and patches. Collaborates with benefit specialists, benefit analysts, benefits operations manager, and technical staff. Documents process and results.

Develops standard reports for the team's ongoing needs. Writes, maintains, and supports a variety of reports, programs, or queries using appropriate reporting tools.

Helps maintain data integrity in systems by running queries and analyzing data and coordinating clean-up efforts where necessary.

Writes technical specifications for new programs or for modifications of existing programs to the respective technical teams as required.

Analyzes and resolves production problems by discovering the initial issues, recreating the problem scenario, determining, and correcting the root cause, and coordinating the implementation of corrective action.

Utilizes effective written and oral communication skills for dissemination of information and staff training related to productively utilizing technology.

Recommend process/customer service improvements, innovative solutions, and/or major variations to system utilization.

Create functional training documents and conduct user training to the NHC team as needed.

Recommend process/customer service improvements, innovative solutions, and/or variations to system utilization.

Open problem/resolution tickets with consultants or vendors.

Self-starts on individual projects as well as work in a team environment.

Performs other duties as required.


Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a bachelor's degree or equivalent.

Preferred applicant will possess:

Extensive, documented experience working with HRIS databases.

Relevant certifications highly desired.

Strong understanding of HR System design, structure, functions, and processes.

Experience using HRIS databases to maintain benefit plans, deduction calculations, and queries.

Advanced Microsoft Office 365 (Word, Excel, Power BI, Outlook, Teams)

Additional Information & Requirements

Signing Bonus: This position is eligible for a one-time $5000 sign on bonus.

Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.

Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.

Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.


If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.

The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant's school of enrollment must be an accredited institution.


The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.


Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.


The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.

I understand and will answer the following supplemental questions completely and thoroughly.


Are you a current or previous City of Norfolk employee?

Yes - I am a current City of Norfolk Employee

Yes - I am a previous City of Norfolk Employee

No - I am not a previous or current City of Norfolk employee


If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."


Please select the highest level of education you have completed.

Less than High School Diploma/GED

High School Diploma/GED

Some College (6 months or more)

Vocational/Technical Degree

Associate's Degree

Bachelor's Degree

Master's Degree or higher


Do you have functional or technical experience working with benefit administration?




Please describe your functional or technical experience working with benefit administration. If you do not have experience, indicate N/A.


Please indicate how many years of professional experience you possess administering Human Resources Information Systems (HRIS) and working with databases?

No experience

Less than one year

1-3 years

3-5 years

More than 5 years


Please describe your experience with Human Resources Information Systems (HRIS) administration, including which systems you have administered. If you do not have experience, indicate N/A.


Do you have experience upgrading software modules?




Please describe your experience upgrading software modules, including which software modules, you have administered. If you do not have experience, indicate N/A.


Please indicate your proficiency in the following areas of excel. Check all that apply. (please note: a skills assessment may be given at the time of the interview).

VLook ups

Pivot Tables

Power BI

Advanced Excel


How many years of experience do you have developing reports?

No experience

Less than one year

1-3 years

3-5 years

More than 5 years


How many years of experience do you have developing queries?

No experience

Less than one year

1-3 years

3-5 years

More than 5 years


Please indicate your veteran status. (A copy of your long form DD-214 may be required)

I am not a Veteran

I am a Veteran

I am a Disabled Veteran

Required Question


City of Norfolk


Please verify your email address Verify Email

Keywords: City of Norfolk, VA, Norfolk , HRIS Administrator, Other , Norfolk, Virginia

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