Administrator 2 (Norfolk, VA)

Company: Hepaco Inc
Location: Norfolk
Posted on: March 15, 2023

Job Description:

HEPACO is the premier environmental and emergency services company in the Eastern United States with coverage across 45+ regional locations. We specialize in emergency response, remediation, and industrial, marine, and waste services. HEPACO services a multitude of industries including transportation, utilities, energy, environmental consultants, industrial facilities, terminals, environmental service companies, general contractors, property owners, and the public sector through our Environmental and Remediation Services divisions. We're seeking an Branch Administrator / Assistant in our Norfolk VA branch. This position is customer service driven and responsible for smooth communications between the branch office, customers and suppliers. Additionally, this role is responsible for coordination and oversight of administrative activity related to branch personnel, projects and operations. Essential Functions:Professionally administer all incoming calls and ensure that calls are redirected accordinglyEnsure that customer, vendors and employees are handled in a professional and courteous mannerArrange travel and special events as directed by managementProvide administrative support for the branch office/department to include assistance with bids and proposals, copier projects, mail handling, filing, office supply control and maintain office equipmentEnsure that timesheets, expense reports and personnel related paperwork is entered and/or completed properly and forwarded to the appropriate departmentTrack equipment usage on a weekly basis to ensure timely and accurate job costingPrepare ad hoc reports for branch and/regional personnel as neededEstablish and maintain project, equipment/vehicle and administrative filesCoordinate A/R and A/P functions for the branch as neededServe as point of contact for new hire processing, medical surveillance and employee trainingPerforms other duties as assigned or required Knowledge/Skills/Abilities:High School Diploma or GEDFour (4) years' experience in an office settingMust be customer service driven and detailed orientedAble to work flexible hours as necessaryExcellent organizational skills with ability to work with minimal direction, multi-task and meet deadlines Strong written and verbal communication skillsStrong computer skills, including advanced proficiency with Microsoft O365 suiteExperience with CostPoint and/or OnBase a plus Be a part of the HEPACO Difference! Weekly pay, competitive PTO program and company-paid holidaysMedical, Dental, Vision, Life & Disability insurance options401k plan with company matching contributionsWellness benefits and LifeMart employee discount program HEPACO is an equal opportunity employer. We do not discriminate against applicants due to race, ancestry, color, sexual orientation, gender identity, national origin, religion, age, physical or mental disability, veteran status, or on the basis of any other federal, state/provincial or local protected class. HEPACO participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. / HEPACO participa en E-Verify y proporcionar-- al gobierno federal la informaci--n de su Formulario I-9 para confirmar que usted est-- autorizado para trabajar en los EE.UU. PI207982087

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