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Occupational Health Manager (Total Absence Manager)

Company: City of Norfolk, Virginia
Location: Norfolk
Posted on: September 22, 2022

Job Description:

Occupational Health Manager (Total Absence Manager) Print ( Apply Occupational Health Manager (Total Absence Manager) Salary $67,512.00 - $110,179.00 AnnuallyLocation Norfolk, VAJob TypePermanent Full-timeDepartmentHuman ResourcesJob Number09788ClosingContinuous

  • Description
  • Benefits
  • Questions DescriptionThis position is Unclassified and serves at the will of the City ManagerNorfolk, Virginia is America's most authentic and urban waterfront city. Home to the world's largest naval station and the business, arts, and cultural center of Coastal Virginia, Norfolk has been rated a top place to live, work, play, and raise a family by numerous publications.In support of over 225,000 residents, regional neighbors, and visitors from all over the world, the City of Norfolk employs over five thousand hard-working, agile, and accountable individuals who each play a vital role in making Norfolk the unique and authentic city of the future that its citizens deserve and demand.Diverse. Agile. Accountable. Norfolk's Human Resources Team is seeking a dynamic Total Absence Management Manager with a passion for public service, strong business partner mentality, and strong experience leading other HR professionals and working with divisions to mutually solve departmental and organizational issues.In collaboration with the City's leadership team and City departments, the results-driven Occupational Health Manager will deliver and oversee total absence management programs and services with a strong customer-focus and will manage and work through the HR-TAM team to accomplish the Total Absence Management team goals and initiatives. The Total Absence Management Manager and his/her team will coordinate and manage daily Human Resources operations including Short Term Disability, Sick Leave Bank, Long Term Disability, Workers Compensation, Optional Life Insurance and employee programs such as American with Disabilities Act, Family Medical Leave Act, Modified Duty, Shelter Duty, and other compliance, administration, reporting and analyses, and associated employee communication.Additionally, the Total Absence Management Manager will ensure processes, policies and practices are interpreted and applied consistently and effectively; and ensure accountability and compliance with all current and applicable local, state and federal laws related to Human Resources, Benefits Administration, and all other applicable regulations, policies and procedures. The Total Absence Management manager will manage the ongoing performance of the HR-TAM team and strive to achieve harmony and efficiency among the team as well as outcomes from that team that reflect positively on the Human Resources Department and the City.Essential FunctionsEssential functions include but are not limited to:Administers the maintenance of HR related information within the City's personnel system and other applicable systems. Responsible for ensuring all absence related programs are applied consistently, timely, and efficiently, and all other HR-related information is updated and entered correctly.Evaluates work processes to determine strategies and programs that provide greater productivity and efficiency of department functions. Identifies and implements process improvements on an ongoing basis.Documents processes and procedures to reduce errors and omissions exposure, minimize audit flags and ensure consistency of practices.Creates and delivers reports for local, state, and federal regulatory requirements.Leads and manages HR professionals, particularly those on the HR-TAM team in the efficient and quality delivery of HR administrative programs.Creates, reviews and audits various tracking systems on a regular basis to ensure data integrity.Evaluates and compares existing City programs with those of other employers by analyzing plans, surveys, and other sources of information.Plans, develops, and/or participates in area and industry surveys as well as periodic audits and utilizes that information to implement comprehensive improvement of the programs within the managers responsibility.Analyzes results of surveys and audits and develops recommendations for review by management.Manages, oversees and administers relevant contracts and billing, maintains positive relationships with vendors, researches and prepares requests for proposals (RFPs), statements of work (SOWs) and independent cost estimates (ICEs) for procurement of benefit related vendor services from outside vendors, and contracts and liaises with vendors and contractors.When requested, analyzes current programs, evaluates usage, services, coverage, plan experience, and competitive trends in benefits programs, and provides recommendations regarding program enhancement and cost control.Ensures plans align with the City's strategies and goals and are well documentedDevelops and executes change management and communication strategies to ensure all parties are fully informed of program changes and improves employee understanding.Conducts internal and employee meetings to ensure consistency and understanding.Advises and counsels management and employees on existing absence management programs and compliance.Leads or assists with special projects; and performs other duties as required.Education/ExperienceWork requires specialized knowledge in a professional or technical field. Work requires professional level of knowledge of a discipline equivalent to that which is acquired in a Bachelor's degree-level of study or equivalent.Five years of experience in specialty area such as human resources administration.Preferred applicant will possess:Three (3) years of experience in a Human Resources Management role.Documented skills in HRIS data reporting and analytics.SHRM-CP or SHRM-SCP (or PHR/SPHR) Certified, highly desired.Certified Employee Benefits Specialist (CEBS) Certification.Signing Bonus: This position is eligible for a one-time $5,000 signing bonus for applications received on or after February 22, 2022. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period. To receive the signing bonus, you must be an active employee in good standing.Additional Information & RequirementsConsideration for an interview is based solely on the information provided within this application. Your responses to the supplemental questions will be reviewed and verified with the information you provide in the body of your application. To check the status of your application, refer to your account for the latest update. Applications must include complete work history, including periods of unemployment if applicable. Writing "See resume" with no other information is considered an incomplete application and will not be considered. Please include Cover Letter and Resume when submitting an application.
    • Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
    • Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
    • Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
    • Retirement If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction. If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
    • The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicants school of enrollment must be an accredited institution. NOTE:The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type. Non-City Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions. 01 The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
      • I understand and will answer the following supplemental questions completely and thoroughly.02 If you were referred for this position by a current City of Norfolk employee, please provide the employee's name, department, and job title. If not, please indicate by typing "N/A." 03 Please select the highest level of education you have completed.
      • Less than High School Diploma/GED
      • High School Diploma/GED
      • Some College (6 months or more)
      • Vocational/Technical Degree
      • Associate's Degree
      • Bachelor's Degree
      • Master's Degree or higher04 Please indicate how many years you have of professional human resources experience:
      • Less than 3 years
      • 3 to 5 years
      • 5 to 7 years
      • More than 7 years
      • No experience05 Please indicate how many years of professional experience you possess in working in the area of total absence management:
      • Less than 3 years
      • 3 to 5 years
      • 5 to 7 years
      • More than 7 years
      • No experience06 Please describe your total absence management experience within a professional Human Resources role you have held currently or in the past. 07 Have you ever had direct reports?
      • Yes
      • No08 Do you have experience leading other total absence management professionals?
      • Yes
      • No09 Please select all Microsoft products you are proficient in using:
      • Microsoft Word
      • Microsoft Excel
      • Microsoft Outlook
      • Microsoft PowerPoint
      • Microsoft Access
      • None of the above10 Please list any professional certifications relevant to the Total Absence Manager position. If you do not possess any certifications, indicate N/A. 11 Please describe your experience leading policy-driven organizational projects. If you do not have any experience indicate N/A. 12 Please describe your experience in analyzing, developing, and implementing new and existing policies and procedures. If you do not have experience, indicate N/A. 13 Are you a current or previous City of Norfolk employee?
      • Yes - I am a current City of Norfolk Employee
      • Yes - I am a previous City of Norfolk Employee
      • No - I am not a previous or current City of Norfolk employee14 Please provide an explanation of any periods of unemployment that are 30 days or longer. Indicate N/A if you have not experienced any periods of unemployment. 15 SCHEDULING REQUIREMENT: This position may be required to report to work during periods of inclement weather or other emergencies to perform shelter duty or related emergency support duties. Are you able and willing to accept this scheduling requirement?
      • Yes
      • No16 Please indicate your veteran status. (A copy of your long form DD-214 may be required)
      • I am not a Veteran
      • I am a Veteran
      • I am a Disabled VeteranRequired Question AgencyCity of NorfolkApply Please verify your email address Verify Email

Keywords: City of Norfolk, Virginia, Norfolk , Occupational Health Manager (Total Absence Manager), Executive , Norfolk, Virginia

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