MARMC Tech Administrative Specialist

Company: ITA international
Location: Norfolk
Posted on: February 16, 2020

Job Description:

ITA International (ITA) is a provider of integrated support services to include analysis, planning, training, acquisition management, cyber/intelligence, engineering, logistics, and maritime support services to government, non-governmental organizations and commercial customers worldwide.ITA is seeking an Administrative Specialist to join the team in Norfolk, VA.

• Provide the necessary level of administrative support required to satisfy the overall operational objectives of the Mid-Atlantic Regional Maintenance Center (MARMC) Code 400.
• Provide a broad range of non-personal services and non-engineering acquisition support to the Contracts Department at MARMC. This support may occur at the various MARMC locations or may occur at the contractors facilities. The scope of this effort includes, but is not limited to, such functions as metrics support, assistance with policy development, budgeting and workload planning, and miscellaneous clerical and administrative duties.
• Provide guidance and assistance to organizational personnel in areas such as, but not limited to, use of automation and decision support tools, special projects, training, fact-finding, and other contract support. These tasks may involve the use of automated contract systems such as, but not limited to, Standard Procurement System (SPS), SeaPort-e, Wide Area Workflow (WAWF) and Federal Procurement Data System Next Generation FPDS-NG). The nature of this work will, at times, require the contractor support personnel to be capable of quick response to stringent deadlines.
• Assist in the preparation of the Contracts Department Metrics. This support may include creation of new databases and entry/verification of data, as well as the establishment of formulas and reporting parameters in complex Access and Excel databases. The data is then entered into PowerPoint presentations and presentation materials for use by the Contracts Department and Command. The contractor support personnel shall be required to create reports from various databases that will aid in the management and reporting of the Contracts Department workload. The contractor shall set-up (as required), and assist in maintaining databases. Databases include, but are not limited to: a) Budget/financial Databasesb) Work-in-Process Databasesc) Management and Operations Databasesd) Activity and Action Item Tracking/Coordination
  • Prepare monthly Small Business Program status reports. These reports shall be in narrative form with graphics, as appropriate, to better define information. They shall include basic financial, program historical information, current status, and expected status of future events. The contractor shall prepare, organize, file, and distribute data as necessary. The contractor shall validate that Contract Action Reports (CARs) have been entered into the appropriate reporting sites. The contractor shall review CARs for accuracy of data being entered with emphasis being placed on the Small Business statistics being reported.
  • Coordinate and prepare responses to procurement data calls, including those generated from external sources as well as those in support of MARMC internal management. Research, compile and analyze data and maintain performance metrics as requested by MARMC management. Such data calls often have extremely short response times.
  • Assist ACO Division personnel with research to determine status of contract closeout. This research is conducted utilizing various financial systems and personal contact with customers and vendors. Assist in preparing contract close-out documentation for the file and verifying final payment though WAWF.
  • Provide personnel to schedule and coordinate meetings associated within the scope of this PWS. Results shall be reported in the contractors monthly status report. Meeting coordination shall include, but is not limited to:a) Draft meeting agendasb) Coordinate meeting locations, facilities and timesc) Prepare and disseminate literature for the meetingsd) Prepare and disseminate meeting minutesCoordinate and provide space when requested by the Government for meetings and/or conference support. Provide audiovisual, computer, security and telephone services (teleconferencing) as necessary for complete support of meetings/conferences and evaluations.
    • Provide administrative support to the Contracts Department. Assist Contracts Department personnel in correspondence, reports, data entry, coordination of meetings and schedules, scanning of documents and maintenance of departmental files and reports. Provide administrative support in developing and drafting department instructions. Have knowledge in the use of Microsoft Office applications such as Access databases, Excel spreadsheets, PowerPoint presentations and MS Word documents as well as report writing software to efficiently perform the defined tasks.
    • Be proficient with skills in Microsoft Office as well as SPS. Keeping contractor employees trained on emerging technology shall be the responsibility of the contractor. The contractor shall be knowledgeable of and comply with all current security and safety requirements for worker access to the designated place of performance.
    • Contractor employees performing service under this Task Order shall be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management shall ensure those employees properly comply with the performance work standards outlined in the PWS. Perform their duties independent of, and without the supervision of any government official. The tasks, duties and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of the Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The government will control access to the facility and will perform the inspection and acceptance of the completed work.
    • The place of performance is MARMC, Building 51, Norfolk Naval Shipyard (NNSY), Portsmouth, VA and MARMC, Building LF-18, Norfolk Naval Station, Norfolk, VA or an alternate MARMC facility within the Hampton Roads commuting area. No reimbursement of local travel cost is authorized.
    • The maximum level of security required for this task is CONFIDENTIAL. Personnel performing classified work or requiring access to classified material or spaces under this order shall possess both a DOD security clearance at the appropriate level (or higher) and the need-to-know. The contractor shall provide clearance information to the MARMC Security Office.
    • Confidentiality: All information obtained in support of this task shall be deemed Confidential (Unclassified Controlled Information (UCI); business/personal sensitive) and the contractor shall not release any documents, records, information, proprietary data, business practices, accounting data, management plans or other related matters, or Personal Identity Information (PII) or similar information to anyone unless authorized by the SME in writing and have a need-to-know. Non-disclosure agreements for personnel performing on this task are required in advance of performance.Experience required:a. Expert in the use and creation of documents/databases using Microsoft applications such as Word, PowerPoint, Excel, Access and Outlook.b. Proficient with automated contract systems such as Standard Procurement System, SeaPort-e, Wide Area Workflow and Federal Procurement Data System Next Generation.c. Ability to provide quick responses to data calls.Active confidential clearance ITA international is an Equal Opportunity Employer and all qualified applicants will receiveconsideration for employment without regard to race, color, religion, sex, national origin,disability status, protected veteran status, or any other characteristic protected by law.Equal Opportunity Employer Minorities/Females/Disabled/VeteransIn compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at 757-246-6781 or email us at ITA-HR@ita-intl.comID: 2020-3112 External Company URL: http://www.ita-intl.com/ Fill Type: Vacancy Street: Naval Station Norfolk Post End Date: 5/30/2020

Keywords: ITA international, Norfolk , MARMC Tech Administrative Specialist, Administration, Clerical , Norfolk, Virginia