Office Supervisor

Company: Acosta
Location: Norfolk
Posted on: December 4, 2019

Job Description:

Overview Responsible for supervision of all administrative support functions within an Acosta office. Responsibilities Update all managers in the branch as needed on any additions or changes in established company policies and procedures. Conduct or ensure that all new associate orientations are conducted and that new associates complete all new hire paperwork. Update all the managers in the branch as needed on employment related administrative procedures. Hire, train, coach, supervise, evaluate and establish work schedules, approve timesheets and complete the Payroll Recap for all administration positions for the branch. Maintain a bulletin board with all required state and federal legal posters displayed. Maintain the job posting for the branch including both the receipt and posting of all openings as well as assisting the hiring manager in the completion and distribution of all job openings to other offices. Complete all Notice of Injury Forms for any branch employee with an on-the-job injury and forward completed forms to Human Resources. Ensure all managers and supervisors in the branch understand their responsibility in immediately reporting all job-related injuries. Maintain a supply of all preprinted forms used by the branch including Expense Report Forms, Leave of Absence Forms, Retail Timesheets, etc., and distribute to associates as needed. Coordinate the sending and receiving of mail for the branch ensuring timeliness and cost efficiency. Manage the petty cash account for the branch and submit the reconciled Monthly Petty Cash Disbursement report. Maintain an adequate inventory of office supplies, and purchase supplies as needed to replenish inventories. Monitor the operation of all office equipment including mail machine, fax machine(s), copiers, printers, PCs, and schedule all repairs and maintenance as needed. Thoroughly and accurately provide all New Account and Account Termination information to the Corporate Executive Secretary. Perform special assignments for the company andor branch as needed. Qualifications Minimum of 2 years office supervisory experience required. Must have served in lead or supervisory capacity. Should be familiar with office operations and have served in different office administrative capacities for minimum of 2 years. Must have strong organizational skills and be extremely attentive to detail. Must have excellent interpersonal skills and be able to handle multiple projects simultaneously. Must have excellent communication skills and be able to assist in the attraction, retention and motivation of excellent talent. Must have excellent Word, Excel and presentation expertise. Acosta Sales & Marketing is an Equal Opportunity Employer By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions. US: Canada: Work State US-VA-Norfolk Job ID 2019-****** Work City Norfolk PCN ****** Position Type Regular Full-Time Work Zip 23513 Starting average hours per week 37.5 + Category Corporate Jobs

Keywords: Acosta, Norfolk , Office Supervisor, Administration, Clerical , Norfolk, Virginia